What is your Approximate Monthly Volume? Printer and Copier Manufacturers have what they call “Maximum Monthly Volume” or “Monthly Duty Cycles” on every printer or copier they make. Now, with that said you wouldn’t dare come close to those (small to medium printers/copier) volumes or the printer /copier could end up lasting about 6 months. These guidelines can be set very high and should not play a large role in your decision; you may be better examining the general specifications. The general rule of thumb is to be no more than about 50% of the Manufacturer’s Maximum Monthly Volume or Monthly Duty Cycle. What paper sizes do you need to copy or print? Most desktop printers today can only print up to a maximum size of 8 ½ x 14 (Legal) size. If that’s all you need than desktop is fine. If not, you may have to consider a larger printer (up to 11 x 17)or may be better off looking at a Digital Copier with Printing. Do you need automatic duplexing? (2 Sided copying/printing)
Please remember machines that are capable of producing 2 sided copies/prints are manufactured to do so. If you need it, buy it. Many people feel they can consistently just keep flipping the pages over in the cassette. This is not a good long term practice and can create premature wearing of some of the parts in your device.
What is this printer/copier going to cost you? Know your cost per page. Cost per page is one of the most over looked aspects of a printer/copier. You could very well end up spending more to refill it with toner and a drum unit than you initially paid for the printer. Many offices are unaware that they are printing at various costs per page within their office because they have multiple printers. Think about this, if you were driving down the street and needed gas (toner) and one station was advertising $3.25 per gallon and the other was at $3.69, where would you fill up? Would you send a large print job to a printer which is costing you .04 per page or to the other printer that cost .02 per page? We can help you find the answers to these questions before you buy your next copier or printer. How long is it going to last you? If you don’t get at least three to five years out of a printer/copier, you bought the wrong unit or hired the wrong company to service it. Be sure to ask about serviceability of the unit you are buying. If it’s a $200.00 printer chances are parts such as fusers may not be available nor worth buying should you need one. Additionally, most service companies won’t come out on site to service a $200.00 printer. You may have to ship it back to the Manufacturer and need to ask yourself, can you do without it should it break? Buying a new $199.00 printer every year to year and a half is not a good approach and will also likely put you in the .04 to .12 cost per page bracket, just for toner.
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